Sylvie Seksek

Transition office manager (includes filling the position then re designing it and supporting in recruiting the permanent office manager).

• Overseeing the smooth day to day running of the office
• Serve as point person for duties including maintenance, mailing, supplies, equipment, access control, cultural events and overall workplace experience
• Own and manage vendor relationships, agreements and price negotiations including suppliers. Review supplier agreements and service level agreements regularly
• Maintain a safe and effective workplace for staff and oversee Health & Safety Compliance and implement necessary procedures including First Aid Officer, Fire Warden duties
• Greeting and directing visitors, answering main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff
• Maintain cleanliness and safety of kitchen, conference rooms, equipment, and tools.
• Coordinate all desk assignments, moves, and changes
• Oversee and manage conference room scheduling
• Manage the budget provided and work closely with Corporate Secretary to create a good office experience within a strict budget.
• Make recommendations for cost savings, manage corporate credit card expenses/allocations and raise required purchase orders.
• General admin support and special projects as needed including office parties and events

• Preparing the business planning for the corporate department

• Business events management

• Preparing and sending out press releases to clients

• Obtaining documents such as by-laws and solvency certificates

• Billing : preparing and following up on time sheets, expense reports and billing to clients

• Personal assistant tasks (administrative formalities)

• Translation work

• Implementing and managing a new filing system for the office